01Comercial
Scattered messages
WhatsApp, Facebook, Instagram, and calls without unified history: the lead cools before it is quoted.
One platform for reservations, WhatsApp, quotes, events, remote check-in, rooming lists, billing, finance, and event costing. Fewer clicks, less duplicate entry, fewer lost sales across systems that do not talk to each other.
Your hotel already receives demand from Booking, Expedia, Google, social channels, and WhatsApp. The problem starts when front desk, sales, events, billing, and administration work with messages, spreadsheets, email, and a PMS that charges a lot but does not close the loop.
WhatsApp, Facebook, Instagram, and calls without unified history: the lead cools before it is quoted.
Events, groups, and corporate accounts depend on Word proformas whose prices change every time someone touches them.
Guest data, documents, rooming lists, and billing arrive manually when the guest is already standing at the counter.
PMS, channel manager, billing, accounting, and WhatsApp live apart: the team ends up retyping everything and dragging errors forward.
Folios, event extras, corporate credit, and PMS reconciliation end up in parallel spreadsheets — and management reports arrive late.
F&B, rooms, setup, AV, extra staff, and comps are rarely closed against event revenue. The real margin is discovered weeks later.
If you already pay a high monthly fee for CloudB**s and still move quotes, events, rooming lists, billing, and costs in parallel spreadsheets, the software is not closing the loop. HotelAI brings sales, operations, and finance into one platform — starting with the workflow that hurts most today.
We map which parts of the current PMS the hotel actually uses and replace only those. No bloated packages or per-room licenses that hurt during low season.
WhatsApp, reservations, proformas, events, rooming lists, remote check-in, billing, finance, and event costing — in the same context.
We start where the team is already losing time. Then we replace modules of the current PMS as the hotel gains confidence.
We start small to prove value: assessment, pilot, and a first automated workflow. Then HotelAI replaces current PMS modules and parallel spreadsheets where there is a clear return — without a traumatic migration.
Instant responses with templates, unified guest history, lead follow-up, and your own contact base.
Availability, quotes, requirements, versioned proformas, and coordination in the same operational context.
Portals or company codes, negotiated rates, rooming lists, credit, and auditable recurring reservations.
Guest data, documents, preferences, signature, and history before the guest reaches the front desk.
Folios, extras, tips, deposits, advances, and electronic invoicing connected to the reservation — without duplicate entry.
Revenue by channel, collections, corporate credit, accounts receivable, and bank reconciliation against the real operation.
F&B, rooms, setup, AV, extra staff, and comps loaded into the event — real margin visible at close, not weeks later.
Groups, crews, companies, and families organized without email chains that are impossible to audit.
Conversion, response times, demand source, occupancy, RevPAR, and event margin — ready for management.
Same people, same channels, same hotel — but without the friction that slows sales today and reveals margins too late.
30 minutes to map the workflow that consumes the most time or loses the most sales.
2 to 4 weeks with one concrete workflow: WhatsApp, events, corporate, or check-in.
Support, hosting, templates, monitoring, reports, and monthly improvements.
We decide which current PMS modules to replace, which data to migrate, and which integrations to keep temporarily.
We map the monthly cost of the current PMS, the modules actually used, and where margin is being lost.
The recommended starting point for hotels with 10 to 80 rooms. A measurable result before scaling.
For hotels that want to run HotelAI as their central system with ongoing support and more functionality.
Schedule a short assessment. We review reservations, WhatsApp, events, billing, or event costing and define whether HotelAI can replace what you already pay for with more functionality and less friction.